Free planning worksheet
Wedding timeline planner
Plan the day in the timezone where it happens, then export a reviewable calendar snapshot for your team.
Review these overlaps before sharing the calendar:
- Setup and final checks overlaps Guests begin arriving.
- Family and group photos overlaps Reception welcome.
- Reception close overlaps Pack-down and handoff.
Setup and final checks
Venue, signage, seating and upload QR check. (120 min, host)
Guests begin arriving
Open the welcome area and direct guests to the guest page. (45 min, guest)
Ceremony
Main ceremony begins. (60 min, guest)
Family and group photos
Keep the guest upload page available for candid moments. (60 min, host)
Reception welcome
Guests move into the reception space. (30 min, guest)
Dinner service
Coordinate speeches around the venue service plan. (60 min, vendor)
Speeches and toasts
Confirm microphones and any live display moderation. (60 min, guest)
First dance and open floor
The dance floor opens. (120 min, guest)
Reception close
Export anything needed and communicate gallery timing. (1 min, host)
Pack-down and handoff
Allow 60 minutes for venue close and sign removal. (60 min, vendor)
Choose an event date before exporting the calendar.
Timezone: Europe/Amsterdam. The exported `.ics` file is a snapshot, not live synchronization. Review it in your calendar before sharing.